VCOG Board of Directors meeting
January 8, 2026, at 10 a.m.
Virtual
Bobbi Bowman; Paul Casalaspi (Interim Treasurer); Maria Everett (President); Craig Fifer (Interim Vice President); Richard Gard; Reynolds Hutchins; Lawrence McConnell; Pat O’Bannon; Bruce Potter; Jay Speer; Chris Tyree; Sarah Vogelsong; Steve Weddle. Megan Rhyne (Executive Director) was also present
The first part of the meeting was not recorded.
Gard went over the summary he compiled that synthesizes the recommendations from the facilitator hired by the Ad Hoc Strategic Planning Committee, noting that committee chairs need to take ownership of various parts of it and Rhyne will need to help with logistics of more frequent meetings. He also encouraged Rhyne to include updates on progress in her monthly reports.
Everett congratulated Gard on the succinct and well organized report. Gard thanked the committee for being engaged. Bowman and Vogelsong agreed.
Bowman moved to accept Gard’s report and adopt it as the strategic plan. Potter seconded. The motion passed unanimously.
Everett moved to approve the minutes from the last meeting. Bowman seconded. The motion passed unanimously.
Following discussion about whether a new committee should be created to investigate the feasibility of hiring someone new to help with fundraising, or whether the existing Marketing and Development Committee should do it, Bowman moved to create an Ad Hoc Financing Committee, per the strategic plan. Gard seconded. Fifer reminded the group that we need to think about what the reasons are we want additional funds. What do we want to do with the extra funds? The vote to approve the new ad hoc committee passed unanimously. O’Bannon, Potter, Vogelsong and Weddle agreed to be on the Ad Hoc Financing Committee.
Per the strategic planning report, Everett moved to create an Ad Hoc task force to revamp the annual conference for 2027 and, if necessary, to tweak the plans for 2026. Rhyne pointed out that there is a Programming Committee that already has as its charge assistance with the annual conference. Everett withdrew her motion.
The group agreed to set meetings for the fourth Thursday every other month, starting in February.
The board lost its quorum, so it could not vote on the slate of new officers. The meeting adjourned at 12:59.