Public body satisfies continual request for notice by saying its meetings are held at the same time and same place on the same day each month and that separate notice will be given for special meetings. No additional notice necessary when date, time and place of reconvened meeting is announced at regularly scheduled meeting.
The two members of a seven-member board, and the two members of a seven-member council, joining to discuss mutual governmental business are both committees and must comply with FOIA's meeting procedures.
University library not required to disclose; titles of books checked out, references questions asked, bibliographies prepared by staff by request, nor must the titles of books ordered by faculty.
A city/county attorney's itemized billing statement is an official record and must be disclosed to the extend it does not reveal confidential communication, or ongoing criminal investigation matters, or some other information that may be exempt. Reasonable charge for deletions may be made
An offer-to-purchase letter is a record compiled specifically for litigation because it will be used in condemnation proceedings should the offer be refused.
A group that meets with at least three members of a state board must be open. Meetings with mere employees, who are not appointees or constituent members of the board, do not have to be open.
Record custodian can take precautions to preserve/safeguard records; also can set limits on the use of the office where records will be inspected. Clerk of courtÄ…s deed receipts book and real property appraisal cards are open to inspection under the Tax Code.
General legal matters are not a proper subject for closed meeting. Legal matters must be specific. Board of zoning appeals is subject to FOIAÄ…s meeting requirements.
A meeting of four of a nine-member public body is a meeting even though the four could not take any action on behalf of the board. Committees and subcommittees are subject to FOIA.
A public body may admit those persons deemed necessary or whose presence will reasonably aid the public body in its consideration of a topic which is the subject of a properly convened closed meeting.
