[Date]
[Public body]
[Email or physical address of the body –> where you’re sending this request]
Dear [FOIA officer or Records Custodian],
I am requesting the following records pursuant to the Virginia Freedom of Information Act.
[Describe the records you want with as much specificity as you can, using dates, names and keywords where possible. If you’re making multiple, different requests, set them apart by number (#1, #2, etc.).]
[REMEMBER: FOIA is for requesting records, not for asking questions or explanations.]
[ALSO REMEMBER: The bigger the scope of the request, the longer it might take and the more it might cost.]
[For additional tips, visit our Best Practices document.]
In accordance with §2.2-3704(F), I would like an advance estimate of charges, if any.
Virginia’s FOIA requires a response to this request within five working days, starting from the day after you receive this request. If you withhold any or all records from this request, §2.2-3704(B) requires that you cite an exemption or other law that allows each withholding. It also requires you to specify the volume of records being withheld and the subject matter. If you redact any records, each redaction should be accompanied by the exemption or other law that allows it.
Thank you for time and attention,
[Your name]
[Your Street Address]
[Your Phone Number and/or Email]