An offer-to-purchase letter is a record compiled specifically for litigation because it will be used in condemnation proceedings should the offer be refused.
A group that meets with at least three members of a state board must be open. Meetings with mere employees, who are not appointees or constituent members of the board, do not have to be open.
Record custodian can take precautions to preserve/safeguard records; also can set limits on the use of the office where records will be inspected. Clerk of courtÄ…s deed receipts book and real property appraisal cards are open to inspection under the Tax Code.
General legal matters are not a proper subject for closed meeting. Legal matters must be specific. Board of zoning appeals is subject to FOIAÄ…s meeting requirements.
A meeting of four of a nine-member public body is a meeting even though the four could not take any action on behalf of the board. Committees and subcommittees are subject to FOIA.
A public body may admit those persons deemed necessary or whose presence will reasonably aid the public body in its consideration of a topic which is the subject of a properly convened closed meeting.
